Advantages of Time Management
Time is an essential asset that a human being can ever have. It is equal to each and what makes a difference is how one manages time. There are 24 hours of a day for everyone; the most productive people employ different time management techniques to make use of each, and every second it passes. Time can be defined as a continued progress of existence and events in an environment and is measured in seconds. At the current information age, there are myriad of activities that information at hand and without effective time management skills, a lot of time can be wasted on unproductive activities that do not add up to the main vision and objective(George, 2012, p. 22). Time management is the process of organizing and planning on how to divide time between specific activities. Time allocation is based on the priorities one has in life with the most prioritized activity taking the most time and the least taking minimal time.
Time management rules vary between individuals and professions. A CEO of a company has varying time priorities than a university student. The end is the result of how to measure the effectiveness of time is the productivity level attained within a stipulated timeline. High achievers management time exceptionally is often argued that it is what determines individual or company success (Varga, 2011, p. 13). In the competitive world, the CEO's and top leadership compare based on the numbers they put in their work per day. The most popular billionaires such as Mark Cuban of Dallas Mavericks claim they spend 18 hours per day in their work. It is essential to balance all the activities in one's life to achieve the ultimate goal of success and happiness. Some of the advantages of effective time management are:
Procrastination is an act of postponing tasks with a hope of doing it at a later time or date. Time management involves making a schedule to be accomplished either on daily or weekly basis depending on the task at hand. Scheduling gives no room for moving the tasks as it has a fixed timeline. Writing down the days plan and work to be undertaken ensures accountability of time reducing the risk of procrastinating (Marie, n.d.). To perfect the art, it is important to be consistent in task scheduling because the nature of a human brain is to seek a comfort zone and works best in a trained set of procedures. An individual can plan well on the free time and give room for other surprise tasks at may arise.
Time management can be a solution to stress; it arises from anxiety and the fear of the unknown. Surprise tasks tend to keep the mind worry about the next move. Effective time management lets one pre schedule the tasks and distribute it based on the available time. Knowing there is enough time certain complete duties let the mind relax, the most recommended way to plan for the next day activities is to work on it the day before specifying the activities to be undertaken and the timeline (Marie, n.d.). The technique is stress antidote and increases productivity by maximizing the available time. The main goal of any time management technique is ending the day less stressful than it started by not worrying about missed appointments and forgotten obligations.
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Less rework and duplication
Less organized work with no clear timeframes tends to be repeated over and over again. A clear timeline strategy ensures that the work moves faster in execution without an opportunity for rework. Time management experts have found out that tasks segmented to shorter times tend to be done effectively with higher quality as compared with one with longer timelines.
One can be busy with tasks that do not add value to the main objective at hand. Activities such as checking the mailbox and responding to them can be tiresome but do not contribute to the productivity of an individual. Time management assists in categorizing tasks by priorities, high priority tasks mean it contributes more on the productivity scale of an individual. Low priority tasks are less important hence allocated less time (Williams & Reid, 2011, p.45 ). The technique is in a bid to effectively manage the valuable time and boost productivity. It also helps complete more assignments at shorter time frames.
Time management improves reliability on the tasks to be done. Effective scheduling of assignments leads to accomplishments within the specified timelines enhancing trust in the workplace (Varga, 2011, p. 26). The improvement in reputation can be an avenue for more opportunities to be given. Organized people are known for their confidence and time management prowess in dealing with assignments hence given arising opportunities in the workplace.
Achieving deadlines and targets
Mastering time management techniques can be the sure achieving the set targets and deadlines. In today’ market economy, deadlines and targets must be achieved, and the sure way is to maximize time and minimize wasted opportunities.
Get more fun time
Most people believe that their never enough time to relax and have fun time. Families and relationships have suffered because of mismanagement of time and procrastination that lead to jobs that should be done in the workplace brought to the family setting. The technique of time management solves the problem ensuring that time is effectively allocated to extracurricular activities such as hobbies, relationships and family bonding (Marie, n.d.). Time management allocates more time to personal health, exercise and healthy dieting. It is important to focus on the job during the day and have a restful sleep in the night as sleep improves productivity.
At this age, time management cannot be overemphasized as the key to achieving targets and objectives of organizations. Companies and individuals that have mastered the art of managing time will be guaranteed of improved results with minimum resources used. Technology is at the centre stage of time management as workers use collaborative tools across platforms to ensure they maximize the time at hand. It is essential for organizations to get enlightened on the importance of time management and different techniques employed in the space. Time management expert profession is steadily taking shape and people and companies who want to maximize time for productivity should consult the experts in the field.